Five Great Time Saving Email Management Tips

The rise of email for business and personal communication has greatly reduced turnaround time in general and fostered greater information exchanges. Yet, it has also introduced new time-sucking woes. For instance, email has made it simple and cheap for communication you don’t necessarily want to arrive at your desk, and this can clog up your email service as well as monopolize much of that time electronic messaging was supposed to save in the first place. Here are some tips to reclaim that time:

1. Delete Obviously Unnecessary Emails

When you first access your email, you will notice some emails you can immediately identify as unimportant. Don’t even bother opening these; just delete them right off the bat to pare the list of emails down to the ones that do require your attention.

2. Recycle Sent Emails

If you find yourself sending out similar emails on a regular basis, why not just copy and paste the parts you need or the message in its entirety? This saves you composition time without sacrificing the quality of information you need to impart to a new recipient. You can also forward these messages; just remove all of the previous recipients’ information and make adjustments to the subject line to make your latest email appear brand new.

3. Sort Messages to Delete En Masse

Although different email services may vary in sorting options, most will allow you to make distinctions within folders by size or attachments. One method that is usually effective is to sort your Sent folder to discover those emails with attachments and delete them; after all, you likely have those attachments saved on your PC as well. This can free up huge amounts of space in a pinch.

4. Turn Notifications Off:

Unless it is part of your company’s policy or you have other reasons to receive a notification for every new email received, it is often a time waster. Many of these emails don’t require your immediate attention, but it does pull you away from the task at hand when notifications go off. It is usually better to check your emails at particular times of day instead of continually throughout the day.

5. Don’t Be Afraid to Close Your Email:

There are times you don’t need the distraction of email. As long as you aren’t going all day without checking in, you are likely taking care of your electronic communication in a timely manner. When you aren’t using your email, don’t be afraid to close it out to remove the temptation to check in.

CORE Networks Saves the Day Again

It was a pretty rough week with all the thunderstorms in our area.  We had multiple weather related emergency calls where businesses were struck by lightning.  In all cases we were able to get them back online but one case in particular was quite bad.

office lightning strike
Lightning destroys electronics!

This client’s Core network switch was struck by lightning and completely fried.  We were able to get their data network and servers online relatively quickly by using spare equipment and moving some equipment around.  Unfortunately, their in-house telephone system also wasn’t working after the lightning strike.  This gave our business phone solutions service, CORE Connex, an opportunity to shine.  We replaced a few of their primary phones with CORE Connex hosted phones and forwarded their telephone number to our cloud PBX so the business could function normally until parts arrived to bring their in house telephone system back online.

This client quickly realized how vulnerable having an in house telephone system can be and will most likely be switching to the CORE Connex hosted phones soon.

Is your telephone system redundant and disaster proof?  It can be with CORE Connex…  We host your system between 3 geographically redundant datacenters and always have a stock of phones available in the event of a local emergency.

Give us a call today for a free consultation! 985-273-5699

Server 2003 End of Life

Unfortunately we’re losing another great business operating system. Similar to the way Microsoft phased out Windows XP they’ll be soon doing the same to Windows Server 2003.  As of July 14th, 2015 the popular business server operating system will be no longer supported.

What does windows server 2003 end of life mean for your business?

When Windows Server 2003 end of support is activated on July 14th, 2015 Microsoft will no longer provide security patches & system updates. This will leave many systems vulnerable to attacks if they’re not phased out by the Microsoft imposed deadline. Without proper security patches and updates a system can become an immediate threat to the entire business network and important data. If you have one of these servers still in operation you need to seriously be considering a migration path. Our recommendation, cloud based network solutions via our Cloud Connect service.

Migration options for your network solutions

Typical server migration would normally take months of planning and testing. So, your choices are;

  1. Spend a bunch of money and start the painful process of migrating to server 2012
  2. Go with a Cloud OS and let us manage your IT in a secure datacenter. Never worry about buying another server or purchasing server licenses. We handle all that for you. Plus, migrating your IT to the cloud is quick & easy when you chose our Cloud Connect service.

Looking for a Windows Server 2003 replacement or server 2003 upgrade? Look no further, our experienced engineers can custom build your next server to ensure it’s ability to run your business IT functions.