Five Great Time Saving Email Management Tips

The rise of email for business and personal communication has greatly reduced turnaround time in general and fostered greater information exchanges. Yet, it has also introduced new time-sucking woes. For instance, email has made it simple and cheap for communication you don’t necessarily want to arrive at your desk, and this can clog up your email service as well as monopolize much of that time electronic messaging was supposed to save in the first place. Here are some tips to reclaim that time:

1. Delete Obviously Unnecessary Emails

When you first access your email, you will notice some emails you can immediately identify as unimportant. Don’t even bother opening these; just delete them right off the bat to pare the list of emails down to the ones that do require your attention.

2. Recycle Sent Emails

If you find yourself sending out similar emails on a regular basis, why not just copy and paste the parts you need or the message in its entirety? This saves you composition time without sacrificing the quality of information you need to impart to a new recipient. You can also forward these messages; just remove all of the previous recipients’ information and make adjustments to the subject line to make your latest email appear brand new.

3. Sort Messages to Delete En Masse

Although different email services may vary in sorting options, most will allow you to make distinctions within folders by size or attachments. One method that is usually effective is to sort your Sent folder to discover those emails with attachments and delete them; after all, you likely have those attachments saved on your PC as well. This can free up huge amounts of space in a pinch.

4. Turn Notifications Off:

Unless it is part of your company’s policy or you have other reasons to receive a notification for every new email received, it is often a time waster. Many of these emails don’t require your immediate attention, but it does pull you away from the task at hand when notifications go off. It is usually better to check your emails at particular times of day instead of continually throughout the day.

5. Don’t Be Afraid to Close Your Email:

There are times you don’t need the distraction of email. As long as you aren’t going all day without checking in, you are likely taking care of your electronic communication in a timely manner. When you aren’t using your email, don’t be afraid to close it out to remove the temptation to check in.

5 Easy Computer Maintenance Steps

Just as it’s a good idea to periodically clean out closets and other areas of your home, your computer needs de-cluttering attention as well. This not only makes it easier for you to find files when you need them, but can also speed up the computer performance.

1. Check for Viruses

If you do not have an antivirus installed and set to regularly check your system, make it your first priority to install an antivirus. Not all viruses put out obvious signals like the Blue Screen of Death; some can lurk in the background, slowing down your computer’s operations or running malware without your knowledge.

2. Use a Disk Cleaner

Disk cleaners clean your system looking for files you don’t use, particularly useless temporary ones. Such files won’t impact how your programs work, and they just take up valuable space and can even make your computer run slower than it should.

3. Organize Your Files

If you have long lists of files, try grouping them into folders. This will save you a lot of time when looking for something in particular and also makes your storage more aesthetically pleasing.

4. Toss Unnecessary Programs

You’ve likely tested out programs and decided they weren’t for you or even grown tired of them. There’s no reason to keep them. Go into your Control Panel and select Programs to see everything that’s on your computer. Uninstall the ones you can readily identify as ones you no longer want or need, and leave the ones you don’t recognize alone in case they are important.

5. Clean Your Web History and Cookies

Over time, all the little data records of where you’ve been while surfing the web accrue, and can greatly slow the functioning of your computer. Deleting your web history, including cookies, is something you should not be doing just during Spring cleaning, but on a regular basis to keep your computer operating at optimum speed.

Backup Software Upgrade

CORE Networks has always had a strong emphasis on contingency planning and data backup.  That is why we’ve offered a backup solution to our clients from day one.  We’ve upgraded numerous times throughout the years to keep up with all the latest backup technologies and features.  We’re doing it again, upgrading to a new and improved CORE Networks remote data backup client software!

Our latest version will backup and recover data faster than any of our previous versions.  In addition, it will lower the backup costs for our loyal clients via a different pricing structure.

We’ve been anticipating this change for a few months and are happy to announce the successful release of our latest version.  Join in our celebration and ensure your critical business files are secure.

CORE Networks Saves the Day Again

It was a pretty rough week with all the thunderstorms in our area.  We had multiple weather related emergency calls where businesses were struck by lightning.  In all cases we were able to get them back online but one case in particular was quite bad.

office lightning strike
Lightning destroys electronics!

This client’s Core network switch was struck by lightning and completely fried.  We were able to get their data network and servers online relatively quickly by using spare equipment and moving some equipment around.  Unfortunately, their in-house telephone system also wasn’t working after the lightning strike.  This gave our business phone solutions service, CORE Connex, an opportunity to shine.  We replaced a few of their primary phones with CORE Connex hosted phones and forwarded their telephone number to our cloud PBX so the business could function normally until parts arrived to bring their in house telephone system back online.

This client quickly realized how vulnerable having an in house telephone system can be and will most likely be switching to the CORE Connex hosted phones soon.

Is your telephone system redundant and disaster proof?  It can be with CORE Connex…  We host your system between 3 geographically redundant datacenters and always have a stock of phones available in the event of a local emergency.

Give us a call today for a free consultation! 985-273-5699

Protect your business from Cryptolocker and other related malware

It’s been estimated that the ransomware known as Cryptolocker extorted a whopping three million dollars from its victims over the 2013 – 2014 period. The malware takws infected machines hostage and demanded payments from their reinstatement.  It shut down by Operation Tovar, but not before causing major problems for computer users and businesses worldwide.

Unfortunately, Cryptolocker is just one of many Trojans posing a threat to computer users. Right now the world is ripe with ransomware, a type of malware which is designed to take systems and files hostage and demand payment for their return. However, by taking a proactive approach to battling malware and having IT experts on your side, you stand a good chance at keeping your system and its files safe and protected.

Benefits of working with an IT company

Whilst there is plenty of IT security software out there that can help you protect your system from malware, it’s often not as simple as that. In order for the software to work properly, it will need to be patched and updated on a regular basis. Not only that but you will also need to constantly monitor your systems and ensure employees are not endangering it any way.

As you can imagine, this takes a considerable amount of time and effort, which is why you will be better off outsourcing it to the experts. Below we’ve shared a few benefits of working with an IT company to battle malware.

Save time

Outsourcing your IT security to an experienced and reliable IT company will save you a considerable amount of time. Not having to worry about threats to your business’s IT system or monitoring users’ actions will give you more time to spend on other important business tasks.

Utilise their knowledge

Another benefit of working with IT experts is that you will be able to utilise their knowledge and experience. They will have dealt with numerous malware and ransomware attacks in the past and will therefore know exactly how to keep your systems safe.

By outsourcing your IT security to a third party company, you can also benefit from having access to a dedicated IT team, without the associated costs and responsibilities of being an employer.

Keep your IT network secure and free from ransomware with the help of an expert IT company.

Gain access to enterprise level software

The majority of IT companies have their own security suites, which they use to monitor your network and keep it free from malware. By using their services, you will also gain access to this enterprise level software, which your business may not otherwise have been able to afford.

24/7 network monitoring

Earlier in this article we spoke of the importance of taking a proactive approach to battling malware and with a dedicated IT support company, that’s exactly what you’ll do. Most IT companies offer 24/7 network monitoring as one of their services. This basically means that they will have an IT expert monitoring your business network at all times to ensure it remains uncompromised.

If for some reason your system does become infected with malware, they will be able to spot it at the earliest possible stage and remove it before it causes problems for your business.

Conclusion

Unfortunately the IT world is full of malware like Cryptolocker.  Rather than sitting there worrying about it, make your move. Take a proactive approach to battling malware by using enterprise security software and working with an experienced IT company. Trust us, it will go a long way in helping you to safeguard your data and keep your IT system healthy.

Find out how we can protect your computers with proactive updates & maintenance: http://corenets.com/complete-care

Server 2003 End of Life

Unfortunately we’re losing another great business operating system. Similar to the way Microsoft phased out Windows XP they’ll be soon doing the same to Windows Server 2003.  As of July 14th, 2015 the popular business server operating system will be no longer supported.

What does windows server 2003 end of life mean for your business?

When Windows Server 2003 end of support is activated on July 14th, 2015 Microsoft will no longer provide security patches & system updates. This will leave many systems vulnerable to attacks if they’re not phased out by the Microsoft imposed deadline. Without proper security patches and updates a system can become an immediate threat to the entire business network and important data. If you have one of these servers still in operation you need to seriously be considering a migration path. Our recommendation, cloud based network solutions via our Cloud Connect service.

Migration options for your network solutions

Typical server migration would normally take months of planning and testing. So, your choices are;

  1. Spend a bunch of money and start the painful process of migrating to server 2012
  2. Go with a Cloud OS and let us manage your IT in a secure datacenter. Never worry about buying another server or purchasing server licenses. We handle all that for you. Plus, migrating your IT to the cloud is quick & easy when you chose our Cloud Connect service.

Looking for a Windows Server 2003 replacement or server 2003 upgrade? Look no further, our experienced engineers can custom build your next server to ensure it’s ability to run your business IT functions.