5 Ways a VoIP System Can Immediately Help Streamline Your Business

Even with the remarkable benefits of VoIP systems, there are still a large number of businesses that are using landline phones. The modern world of internet and high-speed data has made a significant difference for businesses, especially when it comes to modern communication. Cloud hosted systems, or VoIP services are the most common choices, for businesses that are shifting from regular landlines. If you’re still unsure about the possible ways a VoIP can help your business, here are 5 ways it can immediately help streamline your business: Continue reading “5 Ways a VoIP System Can Immediately Help Streamline Your Business”

4 Ways to Avoid Data Breaches

In the current era of data, we face an ongoing risk of data loss, be it through hacking or system failures. The data you hold on your computer systems is crucial for your business; as such, it is critical that you protect yourself against data breaches and data loss. Continue reading “4 Ways to Avoid Data Breaches”

Five Great Time Saving Email Management Tips

The rise of email for business and personal communication has greatly reduced turnaround time in general and fostered greater information exchanges. Yet, it has also introduced new time-sucking woes. For instance, email has made it simple and cheap for communication you don’t necessarily want to arrive at your desk, and this can clog up your email service as well as monopolize much of that time electronic messaging was supposed to save in the first place. Here are some tips to reclaim that time:

1. Delete Obviously Unnecessary Emails

When you first access your email, you will notice some emails you can immediately identify as unimportant. Don’t even bother opening these; just delete them right off the bat to pare the list of emails down to the ones that do require your attention.

2. Recycle Sent Emails

If you find yourself sending out similar emails on a regular basis, why not just copy and paste the parts you need or the message in its entirety? This saves you composition time without sacrificing the quality of information you need to impart to a new recipient. You can also forward these messages; just remove all of the previous recipients’ information and make adjustments to the subject line to make your latest email appear brand new.

3. Sort Messages to Delete En Masse

Although different email services may vary in sorting options, most will allow you to make distinctions within folders by size or attachments. One method that is usually effective is to sort your Sent folder to discover those emails with attachments and delete them; after all, you likely have those attachments saved on your PC as well. This can free up huge amounts of space in a pinch.

4. Turn Notifications Off:

Unless it is part of your company’s policy or you have other reasons to receive a notification for every new email received, it is often a time waster. Many of these emails don’t require your immediate attention, but it does pull you away from the task at hand when notifications go off. It is usually better to check your emails at particular times of day instead of continually throughout the day.

5. Don’t Be Afraid to Close Your Email:

There are times you don’t need the distraction of email. As long as you aren’t going all day without checking in, you are likely taking care of your electronic communication in a timely manner. When you aren’t using your email, don’t be afraid to close it out to remove the temptation to check in.

5 Easy Computer Maintenance Steps

Just as it’s a good idea to periodically clean out closets and other areas of your home, your computer needs de-cluttering attention as well. This not only makes it easier for you to find files when you need them, but can also speed up the computer performance.

1. Check for Viruses

If you do not have an antivirus installed and set to regularly check your system, make it your first priority to install an antivirus. Not all viruses put out obvious signals like the Blue Screen of Death; some can lurk in the background, slowing down your computer’s operations or running malware without your knowledge.

2. Use a Disk Cleaner

Disk cleaners clean your system looking for files you don’t use, particularly useless temporary ones. Such files won’t impact how your programs work, and they just take up valuable space and can even make your computer run slower than it should.

3. Organize Your Files

If you have long lists of files, try grouping them into folders. This will save you a lot of time when looking for something in particular and also makes your storage more aesthetically pleasing.

4. Toss Unnecessary Programs

You’ve likely tested out programs and decided they weren’t for you or even grown tired of them. There’s no reason to keep them. Go into your Control Panel and select Programs to see everything that’s on your computer. Uninstall the ones you can readily identify as ones you no longer want or need, and leave the ones you don’t recognize alone in case they are important.

5. Clean Your Web History and Cookies

Over time, all the little data records of where you’ve been while surfing the web accrue, and can greatly slow the functioning of your computer. Deleting your web history, including cookies, is something you should not be doing just during Spring cleaning, but on a regular basis to keep your computer operating at optimum speed.